May 12, 2026 Regular Meeting

[1. Call to Order]

[00:00:07]

>> ALL RIGHT, GOOD MORNING. I'VE GOT 10 A.M.

I'M GOING TO CALL US TO ORDER. IF EVERYONE WOULD STAND FOR THE INVOCATION. -- GRACE AND GRATITUDE FOR ALL YOUR BLESSINGS OBJECT OUR COUNTY, OUR STATEONED OUR NATION. WE THANK YOU FOR THE BEAUTIFUL WEATHER THAT WE HAVE TODAY. WE ASK FOR YOUR CONTINUED GUIDANCE TO THIS COURT AS WE GO ABOUT THE BUSINESS OF THE COUNTY AND ASK FOR YOUR CONTINUED BLESSING.

IN YOUR NAME WE PRAY. >> AMEN.

I PLEDGE ALLEGINCE TO THE FLAG OF THE UNITED STATES OF AMERICA, AND TO THE REPUBLIC FOR WHICH IT STANDS, ONE NATION UNDER GOD, INDIVISIBLE, WITH LIBERTY AND JUSTICE FOR ALL.

[4. Announcements]

>> OKAY, THAT BRINGS US TO ANNOUNCEMENTS.

DO WE HAVE ANY ANNOUNCEMENTS THIS MORNING?

ANN? >> GOOD MORNING, JUDGE, COMMISSIONERS. THE TEXAS PATRIOTS ARE HAVING THEIR NEXT MEETING, IT'S GOING TO BE THURSDAY NIGHT AND THE TOPIC THIS TIME IS SAVE THE PERSECUTED CHRISTIANS.

THEY ARE BEING PERSECUTED ALL AROUND THE WORLD AND WE HAVE THE PRESIDENT OF THAT ORGANIZATION COMING TO SPEAK.

SO I HOPE YOU WILL FIND TIME TO COME.

IT'S GOING TO BE AT FIRST BAPTIST CHURCH IN SHERMAN.

IT WILL BE IN THEIR ACTIVITY ROOM OF THE FAMILY LIFE CENTER.

SO AT 7 O'CLOCK ON THURSDAY, DD LOGISON SHE'S THE PRESIDENT OF SAVE THE PERSECUTED CHRISTIANS. THERE WILL ALSO BE A SECOND SPEAKER, STEVEN -- HE LEADS AN ORGANIZATION IN NIGERIA AND THIS IS PRIMARILY ABOUT THE CHRISTIANS IN NIGERIA AT THIS TIME THAT ARE BEING EXTREMELY PERSECUTED.

THEY'RE BEING CAPTURED AND TORTURED AND -- IT'S NOT GOOD.

WHAT WE CAN DO TO HELP. >> THANK YOU.

>> ANY OTHER ANNOUNCEMENTS THIS MORNING? HEARING NONE, WANT TO CONGRATULATE DON ON PROMOTIONAL LIEUTENANT, SO CONGRATULATIONS THERE.

EXPECT GOOD THINGS. GOOD PROMOTION.

ALL RIGHT. PUBLIC COMMENTS, DO WE HAVE ANY

[6. Act on Minutes]

>> MAKE A MOTION TO APPROVE THE MINUTES OF APRIL 2TH, 2026.

>> JEEKD GOT A MOTION BY COMMISSIONER MARR, SECONDED BY COMMISSIONER ARTHUR. ALL IN FAVOUR?

AYE. >> ANY OPPOSED?

[7. Consent Agenda]

THERE WILL NOT BE SEPARATE DISCUSSION ON ITEMS UNTIL A COMMISSIONER OR CITIZEN REQUESTS, AT WHICH POINT IT WILL BE CONSIDERED IN ITS NORMAL SEQUENCE.

I HAVE NO REQUESTS TO MOVE ANYTHING SO I'LL ENTERTAIN A

MOTION. >> SO MOVED.

>> SECOND. >> ALL IN FAVOUR? ANY OPPOSED? MOTION CARRIES.

[8. Act on Bills]

>> MOVE TO PAY THE BILLS. >> SECOND.

>> MOTION BY COMMISSIONER ARTHUR, SECONDED BY COMMISSIONER HARDENBURG. ALL IN FAVOUR? ANY OPPOSED? MOTION CARRIES.

[9.1 Discuss and take action to approve the total loss settlement offer from the Texas Association of Counties on a 2020 Chevrolet Tahoe, VIN ending 162116, and declare the asset as surplus for disposal.]

DISPOSAL. >> GOOD MORNING, JUDGE.

GOOD MORNING, COURT. FOR THOSE YOU MIGHT NOT KNOW, I'M DONALD BOWLINGHAM, A LIEUTENANT WITH THE GRACE COUNTY SHERIFF'S OFFICE AND WE'RE ASKING THE COURT TO APPROVE THE TOTAL LOSS OF SETTLEMENT FROM TAC AND DECLARE THE ASSET AS

SURPLUS FOR DISPOSAL. >> MAKE A MOTION TO APPROVE.

>> SECOND. >> GOT A MOTION BY COMMISSIONER MARR, SECONDED BY COMMISSIONER HANDEN BURG.

ALL IN FAVOUR, ANY OPPOSED? MOTION CARRIES, THANK YOU.

[9.2 Consider and take action on Order 2026-019, establishing personnel time limits for public information requests under Texas Government Code 552.275.]

>> 9.2 CONSIDER AND TAKE ACTION ON ORDER 2026-019 ESTABLISHING PERSONAL TIME LIMITS FOR PUBLIC INFORMATION REQUESTS UNDER TEXAS

GOVERNMENT CODE 552.275. >> GOOD MORNING, EVERYONE.

[00:05:12]

HOWEVER, THERE ARE SOME VERY HEAVY USERS OF THIS PROCESS.

THE STATUTE ALLOWS A COUNTERPART TO ADOPT AN ORDER THAT WILL LIMIT THE TIME BY MONTH AND BY FISCAL YEAR AND THAT IS WHAT THIS ORDER DOES. IT TRACKS THE STATUTE TO THE LETTER, WHAT'S ALLOWED. WHICH IS 36 HOURS IN A FISCAL YEAR AND I BELIEVE 15 HOURS IN A MONTH.

>> OKAY. AND SUZETTE, YOU SAID WE NEED TO

AMEND THE ORDER NUMBER? >> WHY IS THAT?

>> SORRY, THE AMENDED ORDER NUMBER NEEDS TO REFLECT [INDISCERNIBLE]

OKAY. >> ANY QUESTIONS?

>> WELL, I'LL MAKE A STATEMENT. CAN YOU EXPLAIN TO ME AND JUST MAKE SURE EVERYBODY UNDERSTANDS THAT THE ATTORNEY GENERAL SETS

WHAT WE CAN CHARGE. >> YES, ONCE THEY EXCEED --

>> ON AN HOURLY FEE? >> THE ATTORNEY GENERAL SETS WHAT THE CHARGE IS WHICH IS NOT REFLECTIVE OF WHAT THE ACTUAL COST IS TO THE COUNTERPART BUT IT'S WHAT THE STATE ALLOWS.

>> OKAY. >> ANY OTHER QUESTIONS?

>> I'LL MAKE A MOTION TO APPROVE THIS ORDER, NUMBER 2026-020 FOR

THIS REQUEST. >> SECOND.

>> GOT A MOTION BY COMMISSIONER MARR, SECONDED BY COMMISSIONER HARDENBURG, ALL IN FAVOUR, ANY OPPOSED?

[9.3 Discuss and take appropriate action on awarding Bid #2026-06, Hot Mix Asphalt Concrete Overlay Project for Precinct 1, to the recommended vendor, Reynolds Asphalt and Construction Company.]

>> SO GOOD MORNING, COMMISSIONERS.

GOOD MORNING, JUDGE. I JUST WANTED TO BRING THIS FOR APPROVAL TODAY ON COMMISSIONER MARR'S RECOMMENDATION.

WE RECEIVED 6 PACKETS, SO WE GOT QUITE A BIT TO CHOOSE FROM AS FAR AS COMPETITION. HOWEVER, REYNOLDS ASPHALT DID COME WITH THE LOWEST BID AT $285,380.

HIGHEST BID CAME IN AT 494. SO AS YOU CAN SEE, COMPETITION WORKED HERE AND WE APPRECIATE THAT VERY MUCH.

SO I'LL LEAVE IT TO COMMISSIONER, IF HE HAS ANYTHING ADDITIONAL TO SAY BUT WE'RE RECOMMENDING AWARD TO REYNOLDS.

>> I APPRECIATE YOUR HELP ON THIS SITUATION, ON THIS BID PROCESS. AND YEAH, I WAS PLEASED WITH THE NUMBER THAT CAME IN, BECAUSE INITIAL ESTIMATES WAS HIGHER THAN THAT, SO WE'RE GOING TO TRY A NEW LITTLE PROJECT HERE, SOME INTERNAL ROADS OF PUTTING SOME HOT MIX DOWN ON IT TO SEE IF THEY TRY GET SOME LUMBER LIFESPAN OUT LONGER LIFESPAN TO CUT DOWN ON OUR COSTS ON THE LONG RUN SO I WOULD MAKE A MOTION TO AWARD THIS BID TO REYNOLDS ASPHALT.

>> GOT A MOTION BY COMMISSIONER MARR, SECONDED BY COMMISSIONER HARDEN BERG. ANY OPPOSED?

[9.4 Discuss and take appropriate action on awarding Bid #2026-07, Dumpster Enclosure for the Courthouse Location, to the recommended vendor, Williams Landscape, Inc.]

LANDSCAPE INCORPORATED. >> OKAY, THE LONG AWAITED ENCLOSURE IS FINALLY HERE. SO FOR YOUR CONSIDERATION AND APPROVAL, I WOULD LIKE TO RECOMMEND THAT WHEN HE AWARD TO WILLIAMS LANDSCAPE. THEY BROUGHT IN AN ESTIMATE OF $33,625. THE HIGHEST ESTIMATE WE RECEIVED WAS $84,000, SO ONCE AGAIN, THERE'S QUITE A BIT OF SAVINGS HERE. THAT WE RECEIVED GOING

THROUGH THE PROCESS. >> OKAY.

>> MOVE TO APPROVE. >> SECOND.

>> GOT A MOTION BY COMMISSIONER HARDENBURG, SECONDED BY COMMISSIONER ARTHUR. ANY OPPOSED? MOTION CARRIES. THANK YOU, JILL.

[9.5 Discuss and take action on proposed Interlocal Agreement # 2025-pct3-020 with the City of Southmayd for road improvements to Gibbons Road, Belknap, Willow Ridge, and Pine Ridge Road.]

>> THANK YOU. >> 9.5, DISCUSS AND TAKE ACTION ON PROPOSED INTERRER LOCAL AGREEMENT 2025-PRESINCT 3-020 WITH THE CITY OF SOUTHMAYD FOR ROAD IMPROVEMENTS TO GIBBONS ROAD BELL NAP, WILLOW RIDGE AND PINERIDGE ROAD.

>> MAKE A MOTION TO APPROVE THE ITEM.

>> SECOND. >> MOTION BY COMMISSIONER MARR, SECONDED BY COMMISSIONER ARTHUR. ALL IN FAVOUR? ANY OPPOSED? MOTION CARRIES.

[9.6 Discuss and take action on proposed Interlocal Agreement # 2025-pct3-021 with the City of Southmayd for road improvements to Wrangler Road and Fossil Creek.]

>> I'LL MAKE A MOTION TO APPROVE THIS AS WELL.

[00:10:01]

>> MOTION BY COMMISSIONER MARR, ALL IN FAVOUR, OPPOSED?

MOTION CARRIES. >> WE'LL GO TO COMMISSIONER

[10. Commissioners Court Comments]

>> THANK YOU TO EVERYBODY FOR COMING OUT, SORRY ABOUT LAST WEEK, I HAD SOME TRAVEL THINGS BUT WE HAD A GOOD CONFERENCE DOWN IN SOUTH PADRE FOR THE CONFERENCE OF URBAN COUNTIES, A LOT OF GOOD INFORMATION. IT'S ALWAYS GOOD WHEN YOU'RE ABLE TO GO AND LEARN FROM THE COUNTIES THAT ARE IN HIGHER POPULATION THAN YOU ARE, KIND OF SEE WHAT THEY'VE DONE IN THEIR GROWTH SPURTS AND TO BE ABLE TO RELATE THAT BACK HERE IN THE GRAYSON COUNTY AS WE DO CONTINUO GROW.

NEXT WEEK I'LL BE ABSENT, I'LL BE GOING TO DC FOR AN INFRASTRUCTURE WEEK WITH NACO, TRYING TO GET SOME TRANSPORTATION FUNDING WITH THE NEW SURFACE -- THE REAUTHORIZATION OF THE SURFACE TRANSPORTATION BILL THAT CONGRESS IS WORKING OUT. SO OBVIOUSLY, WE HAVE -- WE NEEF ROADS AND TRYING TO GET SOME MORE FUNDING DOWN HERE TO GET THAT GOING, AT LEAST GET OUR -- KEEP OUR SHARE OF FUNDING AT THE LOCAL LEVEL AND OBVIOUSLY WORK FOR MORE FUNDING TO COME TO THE STATE OF TEKSZ AND QUIT BEING A DONOR STATE TO THE REST OF THE COUNTRY, BECAUSE WE GOT THE GROWTH AND I DON'T THINK CALIFORNIA AND ILLINOIS AND NEW YORK ARE GROWING LIKE WE ARE, YET THEY GET MORE DOLLARS THAN WE DO, SO -- THAT'S THAT.

ROAD BUILDING, AS LONG AS IT DOESN'T RAIN, WEE TRYING TO GET SOME ROADS BUILT. SO FUN TIMES AS ALWAYS, BUSY, BUSY. THANK YOU.

>> COMMISSIONER ARTHUR? >> I DON'T HAVE MUCH TO ADD.

THE ROAD BUILDING IS WIDE OPEN. IF WE CAN GET IT TO QUIT RAINING AND GET THE EQUIPMENT TO STAY FUNCTIONING BUT ALWAYS -- ALWAYS A CHALLENGE WHEN YOU START RUNNING AND RELYING ON FOUR, FIVE PIECES OF EQUIPMENT AT ONE TIME.

THE WORD "DEATH" IS A REALLY BAD WORD IN THE COUNTY COUPLE RIGHTT RIGHT NOW. THE DUMP THEY ARE ENCLOSURE IS SOMETHING THAT'S BEEN IN WORKS A LONG TIME, AND I'LL SAY THAT SHERMAN HAS GAINED FROM THIS, BUT THEY'VE ALSO BEEN VERY COOPERATIVE WITH GETTING WHAT WE NEEDED DONE, IT'S GOING TO GET THE DUMPSTER OFF THE STREET. WE'RE GOING TO GAIN SOME PARKING ACTUALLY BEFORE THE SMOKE CLEARS, SO IT WILL BE A REAL POSITIVE MOVE TO THE WEST SIDE OF THE COURTHOUSE.

ALL I GOT. >> MR. ARTHUR?

>> I WANT TO THANK CITY OF SHERMAN -- HELPING US ON SOME OTHER PARKING SPOTS, FOR MOVING THAT DUMP THEY ARE ENCLOSURE SO VERY GOOD FOR ALL OF US INVOLVED.

WE'RE REBUILDING SOME ROADS AS WELL, GRINDING UP EISENHOWER ROAD, TRYING TO PUT SOME ROCK ON IT.

I THINK WE'RE HOPING TO GET 40 LOADS OF ROCK HAULED ON IT TODAY, TRY TO GET IT IN BEFORE THE RAINS NEXT WEEK SO JUST TRYING AS HARD AS WE POSSIBLY CAN, AND LIKE ART 15EUD, ART SAH EQUIPMENT ISSUES YOU DON'T KNOW WHAT IT'S GOING TO BE FROM ONE DAY TO THE NEXT. I LIKE YOUR NEW JACKET TOO.

>> OH, THANK YOU. >> DO YOU WANT TO STAND UP?

>> I WON'T DO THAT TO HIM. >> WELL, I DON'T HAVE MUCH TO SAY. JUST ENJOY THIS BEAUTIFUL WEATHER. AND ENJOY THE TEMPS BEFORE SUMMER FULLY SETS IN AND HAVE A GOOD WEEK.

WITH THAT, PURSUANT TO TEXAS GOVERNMENT CODE SECTION 551.071

[9.7 Pursuant to Texas Government Code Section 551.071 Commissioners Court reserves the right to meet in executive session to consult with attorney.]

>> MAKE A MOTION TO ENTERTAIN EXECUTIVE SESSION.

>> SECOND. >> MOTION BY COMMISSIONER MARR, SECONDED BY COMMISSIONER ARTHUR. ALL IN FAVOUR, ANY OPPOSED? MOTION CARRIES. WE'RE INTO EXECUTIVE SESSION AT 10:13. WE'LL NEED OUR ATTORNEYS AND OUR

AUDITOR, AND COMMISSIONERS. >> WE ARE BACK FROM EXECUTIVE

[9.8 Consider and take possible action on items discussed in executive session.]